Privacy Policy

Last updated: December 2025

This Privacy Policy explains how Expo Prospects (“we”, “us”, “our”) collects, uses and protects information in connection with our website expoprospects.us and our event-focused B2B data services, including trade show, conference, exhibition, webinar and seminar email lists.

1. Who We Are

Expo Prospects provides B2B event and attendee contact data to exhibitors, sponsors, agencies and marketers who wish to reach professional decision-makers before and after events.

Business Name: Expo Prospects
Address: 611 Wilshire Blvd, Suite 900, Los Angeles, California 90017, USA
Phone: +1 213-510-0615
Email: info@expoprospects.us

2. What Information We Collect

2.1 Information you provide directly

When you contact us, request samples or submit a web form, we may collect:

Name and contact details (full name, business email, phone/WhatsApp).
Company details (company name, website, industry, job title if provided).
Event or campaign requirements (target events, industries, geographies, roles).
Any other information you choose to share in your message.

2.2 B2B contact data we process as part of our services

As part of our B2B data products, we may collect, compile and license professional information about business contacts, such as:

First name, last name, job title, job function and seniority.
Business email address and business phone number (where available).
Company name, website, industry, company size and location.
Professional location details such as city, state/region, country and postal code.
Event-related attributes where applicable (e.g. attendee, exhibitor, sponsor, speaker).

This information relates to professionals in a business context only. We do not intentionally collect sensitive personal data.

2.3 Technical and usage data

When you visit our website, we may automatically collect:

IP address, browser type, device type and operating system.
Pages visited, time spent on pages and referring URLs.
Basic cookie and analytics data (see “Cookies & Tracking” below).

3. How We Collect B2B Data

Our B2B contact and event data may come from a combination of:

Publicly available sources (official event sites, exhibitor lists, directories).
Trusted partners, event organizers and data providers.
Opt-in registrations, web forms and professional profiles.
Our internal research and verification processes.

We take reasonable steps to ensure that the data we compile is related to legitimate business-to-business marketing and communication.

4. How We Use Your Information

We may use your information for the following purposes:

To respond to your enquiries and provide requested counts, pricing and samples.
To fulfil orders and deliver B2B event email lists and related services.
To maintain and improve our products, website and customer experience.
To send service-related communications, updates and support messages.
To send relevant B2B marketing communications where permitted by law.
To comply with legal obligations, resolve disputes and enforce agreements.

5. Legal Basis (for customers in the EEA/UK)

Where applicable data protection laws (such as GDPR or UK GDPR) apply, we typically rely on:

Legitimate interests – e.g. providing and improving B2B data services to our clients.
Contract performance – when we process data to fulfil a contract or an order.
Consent – where you have specifically opted in to certain communications.
Legal obligations – where processing is required by law.

6. Cookies & Tracking Technologies

Our website may use cookies and similar technologies to improve your browsing experience, analyse website traffic and understand how visitors use our site.

You can usually manage or disable cookies through your browser settings. Please note that some site features may not function properly if cookies are disabled.

7. How We Share Information

We may share information in the following situations:

With clients: We license or provide B2B event and contact data to our clients for permitted business outreach and marketing purposes.
Service providers: We may use third-party vendors (e.g. email service providers, CRM/hosting providers, payment processors) to help us operate our services.
Business transfers: In the event of a merger, acquisition or asset sale, data may be transferred as part of that transaction.
Legal compliance: Where required by law, regulation, subpoena or court order.

We do not sell consumer data for personal/household use. Our focus is B2B and professional contacts.

8. International Data Transfers

Expo Prospects is based in the United States, and your information may be stored or processed in the United States or other countries. By using our website or requesting our services, you understand that your information may be transferred internationally where data protection laws may differ.

9. Data Retention

We retain B2B contact data and enquiry records for as long as necessary to provide our services, meet our legal obligations and resolve disputes.

If you no longer want us to use your information, you may contact us (see “Your Rights” below) and we will review your request in line with applicable laws and our legitimate business needs.

10. Your Rights & Choices

Depending on your location and applicable law, you may have some or all of the following rights regarding your personal information:

Right to access the personal data we hold about you.
Right to request correction of inaccurate or incomplete data.
Right to request deletion or restriction of your data, in certain circumstances.
Right to object to certain types of processing, including direct marketing.
Right to withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us at info@expoprospects.us with enough information for us to identify you and understand your request.

11. Email Marketing & Opt-Out

If you receive marketing communications from us, you can unsubscribe at any time by clicking the unsubscribe link in the email or by contacting us directly.

We also request that our clients use our B2B data in accordance with applicable laws (such as GDPR and CAN-SPAM), including providing clear opt-out options and honouring unsubscribe requests.

12. Security

We implement reasonable technical and organisational measures to protect information against unauthorised access, loss, misuse or alteration. However, no system or transmission over the internet can be guaranteed to be 100% secure.

13. Children’s Privacy

Our services and website are intended for business and professional use only and are not directed at children. We do not knowingly collect personal information from children under 16. If you believe we may have collected such data, please contact us so we can take appropriate action.

14. Third-Party Websites

Our website may contain links to third-party websites or services. We are not responsible for the content, privacy practices or policies of those third-party sites. We recommend that you review their privacy policies before providing any personal information.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements or services. The “Last updated” date at the top of this page indicates when the policy was last revised.

We encourage you to review this page periodically to stay informed about how we handle personal data.

16. How to Contact Us

If you have any questions, concerns or requests regarding this Privacy Policy or our data practices, you can contact us at:

Expo Prospects
611 Wilshire Blvd, Suite 900
Los Angeles, California 90017, USA
Phone: +1 213-510-0615
Email: info@expoprospects.us

This Privacy Policy is provided for general information only and does not constitute legal advice. For specific compliance questions, you should consult with your legal adviser.